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If you use Outlook for your business email, you’ll probably – make that definitely – want to add an email signature. The easiest way to make sure the signature looks exactly as you want it to is to use html code, but it is possible to create the signature in the Outlook settings, too. If you’re looking for information on how to set up an email on Mac Mail instead of Outlook, we’ve got you covered.

Setting up an html Outlook signature

  1. Get your code – Open your html in Chrome or Firefox (not Safari). Use CMD+A (command and the letter A) to select all of the code – this is better than trying to highlight the code, as sometimes bits can get missed. Press CMD+C to copy the code.

2. Open ‘Outlook’ and select ‘Preferences’

3. Click ‘signatures’

4. You can either add a new signature by clicking the plus, or edit the existing ‘standard’ option

5. Paste your html into the box.

6. Before you finish, make sure you select when you want your signature to show – new emails, replies, or both. The default for this box is ‘none’ so if your signatures aren’t showing up, check that this setting has been changed.

 

Setting up a non-html Outlook signature

  1. Follow steps 2 to 4 above.

5. Start typing your information into the box. If you want to add an image, you can do that here:

 

6. Just like for the html version, make sure you select when you want your email signature to show – new emails, replies, or both. The default for this box is ‘none’ so if your signatures aren’t showing up, check that this setting has been changed.

 

Natalie
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